Actionable Steps To Optimize Team Productivity
It’s natural for every business owner to want to get the best out of their employees. A productive team is integral to the success of any company. If you’re on a mission to optimize team productivity, here are some actionable steps to take today.
Establish clear goals
A lack of clarity is a common obstacle when it comes to working efficiently. If you don’t have a clear idea of what needs doing, there are no instructions on deadlines, or people seem to be talking over each other, this can lead to confusion, mistakes and delays. As a business owner, it’s beneficial to set a good example and issue clear guidelines and instructions from the top.
Every individual should know what is expected of them. If individuals or teams work together on projects, it’s especially important to encourage and facilitate cohesion. Organize regular meetings, use software and tools to update progress in real-time and break down long-term goals. Create a culture where people feel able to ask questions or seek clarity openly. It’s crucial that everyone pulls together to get the best results. Research shows that employees who feel that their voice is heard are almost 5 times more likely to feel empowered.
Changing the way you communicate can help to reduce the risk of confusion or a lack of cohesion. Get teams together, allow people time to speak, and use video conferences, team calls or in-person group chats rather than long, email threads. If you adapt policies or guidelines, or the instructions for a specific brief or project change, let everyone know. Make sure you, or a senior employee, are available to field questions or offer advice at all times.
Encourage team building
Team building can have a positive effect on productivity and output, but it’s also beneficial for well-being, employee retention and brand image. Bring individuals together, encourage open communication and build strong relationships. It’s unlikely that everyone will be best friends, but adding a social element to the working week can help. There are lots of ways to incorporate team building. Make time to chat about issues that aren’t related to work at the end of meetings, organize optional social activities outside of working hours and celebrate group successes. Plan a team outing or trip, or take part in charity fundraisers or community events, for example. It’s a great idea to get your employees involved in making plans by sharing ideas and choosing activities.
Take advantage of technology
Technology is evolving continuously, offering business owners amazing opportunities to increase productivity and develop new products and services. Technology offers an array of benefits. Not only can you boost output and save time, but you can also gain an advantage over your competitors, enhance customer experience and make life easier and more enjoyable for your employees.
If you’re looking to invest in new technology for your company, it’s critical to research thoroughly. Focus on your sector and your objectives. Address pain points and look for innovations that will help you hit targets, impress clients and optimize workplace efficiency. There are solutions for every business from waste hauling software for waste management companies to automation tools for sales teams. Keep up to date with industry news, use data analysis and customer and employee feedback to highlight issues and see what other businesses are doing. You can learn a lot from competitors and trailblazers.
If you run a small business and you’re not up to speed with the latest technology, or you don’t have a dedicated department that specializes in IT or research and development, it’s beneficial to seek expert advice. Hiring a tech consultant or working with an IT agency, for example, could help you update and upgrade strategies and tools to improve productivity and efficiency.
Get to know your employees
Establishing positive relationships is an important part of creating productive teams. Employers and senior members of staff should take an interest in employees. If you are heavily involved in the day-to-day running of the business, make time for one-to-one and group meetings. If you have a more hands-off role, encourage line managers to plan regular catch-ups. Use meetings, surveys and appraisals to get to know individuals and learn more about their interests, career goals and ambitions.
Try to keep channels of communication open and encourage your employees to seek help or advice if they are struggling to work, they have personal issues, or they want to share ideas or concerns. Employee feedback is incredibly valuable, especially when it comes to promoting well-being in the workplace and improving retention rates. Figures from the US Bureau of Labor Statistics show that over 4 million people left their jobs in March 2024. The most common reasons were a toxic company culture, more competitive salaries elsewhere, a lack of flexible working options and poor management.
Champion training and development
Working towards targets and goals motivates employees. Many people accept job offers with hopes of climbing the ladder. As a company owner, it’s beneficial to seize upon the ambition of your employees. Providing training and championing professional development can help your business thrive while reducing costs. It is much less expensive to train and develop existing employees than to pay for recruitment, onboarding and training for new team members. Your business will also benefit from upskilling employees. Encourage those who want to get ahead to reach their goals. Support talented employees, give them confidence and offer opportunities. If you hire externally every time there is a vacancy, or there are no chances to progress or take on more responsibility, you may lose staff to other companies.
Productive teams help businesses to flourish. Employers should play a key role in creating and maintaining motivated, hard-working teams and building inclusive, supportive, efficient and happy workplaces. To get the best out of your team, issue clear instructions and implement targeted guidelines and policies. Communicate effectively with your employees and encourage open communication between individuals and different teams. Get to know your employees, listen to them and give them a platform to develop and achieve their goals. Invest in new technology to save time, streamline operations and address employee pain points. Use feedback and ideas and go the extra mile to make your company a brilliant place to work.
